Improve Equipment Service with a Computerized Maintenance Management System

Prism’s CMMS system for the maintenance management.

Any equipment has a defined life expectancy. The life expectancy is dependent on the equipment type and technology it contains, and depending on how well equipment is looked after; its expected life can be reached or cut short. All equipment is made up of diverse parts: moving and nonmoving, active and passive. During the equipment life, these parts can fail due to tear and wear. If maintenance is not carried out on time, equipment will deteriorate to the condition when it is beyond the "economic repair," i.e., the repair costs more than the replacement. In this case, if the maintenance does not occur at all, the equipment will break and halt.

Therefore, it is extremely important to realize planned preventive maintenance and corrective maintenance, or, in other words, to fulfill the regular inspection and monitoring and, in the case of need, to repair the operational condition. As for maintenance is crucial for the equipment life and, as a result, is an important part of business running, so it cannot be ignored.

Planned preventive maintenance is the regular checking of whether the parts are all right and equipment works as expected and described during the different modes of its operation and if it is necessary in order to prevent a breakdown, to adjust settings, or to replace parts. Repair or, in other words, corrective maintenance is responding to the equipment breakdown and includes the performing work required to deal with a breakdown to return the equipment to a working condition.

A computerized maintenance management software system helps to simplify the maintenance management process. The CMMS system is aimed at companies that specialize in field services such as route sales, delivery of pre-ordered goods, equipment service, home care, and others. Though targeted primarily at business performing the field service, the computerized maintenance management software system can also be applied to other organizations such as direct store delivery (DSD), distribution of different products, third-party delivery, and other.

Depending on the organization, some daily tasks are undertaken by technicians while others may be carried out by engineers or higher-level personnel, such as managers and leaders of the departments. For this reason, software companies design the CMMS system, so it covers a wide range of tasks accomplished by employees from the planning, financial, technical, and logistical areas: administrative staff, managers, maintenance staff, and equipment users.

CMMS system covers all practical stages of maintenance management:

  • planning the systematic equipment inspection and monitoring; 
  • scheduling the planned equipment services and repair work; 
  • generating the technicians’ work orders; 
  • tracking the work orders status; 
  • keeping records of the fulfilled and unfulfilled works; 
  • managing the employees and their workplaces; 
  • controlling the inventory levels;
  • stock managing; 
  • developing technical cost estimates;
  • budget forecasting, and others.
CMMS system