Features the IT Asset Management System Should Include

The IT asset management system help to eliminate the paperwork and simplify the maintenance and control processes.

From day today, the number of various devices used by companies is continually growing. Desktops, laptops, printers, handheld devices and networked devices such as mobile, telecom, servers and other appliances used by employees in different departments demand the expansion of the IT department's responsibilities.

Using devices by multiple people makes tracking the custody of the assets more and more difficult and therefore requires a new approach to asset management using the newest technologies. Nowadays, all companies from small business to a large corporation use the IT asset management system to manage and control their assets.

Hardware and software components of the IT asset management system enable:

  • eliminating the manual paperwork and 
  • simplifying the asset management process.

Today, you can see many offers on the market from different software and hardware providers that offer their IT solutions. To make a decision about which asset management system is the best for you, you need to research and find the solution that will be the best to meet your business needs. Depending on the cost, offered IT asset management systems can provide more or fewer features some of which are necessary and others are only helpful. Which features are indispensable for your company depends on your company’s size and business industry.

Features included in the IT asset management system should:

  • provide real-time information about the asset: serial number, model, manufacturer, location, and so on; 
  • provide the asset’s contractual details, including lease and software agreements; 
  • enables tracking the depreciation on fixed assets; 
  • provide an alert on a maintenance schedule; 
  • alert the asset has not been touched for some period; 
  • provide recording the asset costs and physical information; 
  • provide automatic updates and records about people having custody of the asset; 
  • provide asset custody throughout its life; 
  • provide the asset disposal options: reuse, redeployment, resell and recycle; 
  • cover software management, including tracking software licenses, usage, and compliance; 
  • provide reconciling with the asset inventory database; 
  • provide a connection with mobile devices; 
  • provide a connection with barcode readers; 
  • provide customized reports, including disposal asset reports; 
  • provide integrating with other software solutions used by the company, including accounting system and inventory control.
IT asset management system
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